Privacy and Cookies

Below you will find the MBICS Privacy Policy and Cookie Policy. These documents explain how we collect, use, and protect your personal data, as well as how we use cookies to enhance your experience on our website. We encourage you to read them carefully to understand your rights and our responsibilities.

Privacy Policy

This Privacy Policy was last updated on the 14th of October 2025 and applies to citizens and legal permanent residents of the European Economic Area and Switzerland.

1. General information

This policy applies to the Website, operating at the url: https://www.mbics.eu. The Operator of the website and the Administrator of personal data is the Mare Balticum Institute for Cooperation and Strategy (MBICS) with its registered office in Warsaw (02-789) on Ekologiczna 18 street.

Contact e-mail address of the operator: contact@mbics.eu.

The Operator is the Administrator of your personal data in relation to the data provided voluntarily on the Website. The Website uses personal data for the purposes of: handling queries via the form; implementing the functions of obtaining information about users and their behavior; saving cookies on end devices (so-called “cookies“).

2. Selected data protection methods

Personal data stored in the database are encrypted in such a way that only the Operator holding the key can read them. Thanks to this, the data is protected in case the database is stolen from the server. User passwords are stored in hashed form. The hash function is unidirectional – it is not possible to reverse its action, which is now the modern standard for storing user passwords. An important element of data protection is the regular updating of any software used by the Operator to process personal data, which in particular means regular updates of programming components.

3. Hosting

The website is hosted (technically maintained) on the servers of the home.pl operator. It was made and is powered by odoo.com.

4. Your rights and additional informations

In some situations, the Administrator has the right to transfer your personal data to other recipients, if it is necessary to perform the contract concluded with you or to fulfill the obligations incumbent on the Administrator. This applies to the following target groups: hosting company on the basis of entrustment; authorized employees and associates who use the data to achieve the purpose of the website; your personal data processed by the Administrator no longer than is necessary to perform related activities specified by separate regulations (e. g. on accounting). With regard to marketing data, the data will not be processed for more than 3 years.

You have the right to demand from the Administrator: to access to your personal data, to rectify them; their removal; restriction of processing and data transfer.

You have the right to object to the processing of personal data in order to pursue the legitimate interests pursued by the Administrator, including profiling, whereby the right to object will not be exercised if there are valid legitimate grounds for processing, overriding interests, rights and freedoms, in particular to establish, pursue or defend claims.

The Administrator’s actions are subject to a complaint to the President of the Office for Personal Data Protection, ul. Stawki 2, 00-193 Warsaw. Providing personal data is voluntary, but necessary to operate the Website. You may be subject to automated decision-making, including profiling for the purpose of providing services under the concluded agreement and for the purpose of conducting direct marketing by the Administrator.

Personal data is transferred from third countries within the meaning of data protection regulations. This means that we send them outside the European Union.

5. Information in forms

The Service collects information provided voluntarily by the User, including personal data, if provided. The Service may save information about connection parameters (time stamp, IP address). The Service may, in some cases, save information that facilitates linking the data in the form with the e-mail address of the user filling out the form. In this case, the user‘s email address appears inside the URL of the page containing the form. The data provided in the form are processed for the purpose resulting from the function of a specific form, e. g. to perform the process of handling a service request or business contact, registration of services, etc. Each time, the context and description of the form clearly informs what it is for.

6. Administrator logs

Information about the behavior of users on the website may be subject to logging. These data are used to administer the website.

7. Essential marketing techniques

The Operator uses a solution that automates the operation of the Website in relation to users, e. g. may send an e-mail to the User after visiting a specific sub-page, provided that the User has agreed to receive commercial correspondence from the Operator.

Cookie Policy

This Cookie Policy was last updated on the 11th of July 2025 and applies to citizens and legal permanent residents of the European Economic Area and Switzerland.

1. Introduction

Our website, https://www.mbics.eu (hereinafter: "the website") uses cookies and other related technologies (for convenience all technologies are referred to as "cookies"). Cookies are placed also by third parties we have engaged. In the document below we inform you about the use of cookies on our website.

2. What are cookies?

Cookies are small bits of text sent by our servers to your computer or device when you access our services. They are stored in your browser on the hard drive of your computer or another device. The information stored therein may be returned to our servers or to the servers of the relevant third parties during a subsequent visit so that we can provide contextual content and improve user experience.

3. What are scripts?

A script is a piece of program code that is used to make our website function properly and interactively. This code is executed on our server or on your device.

4. What is a web beacon?

A web beacon (or a pixel tag) is a small, invisible piece of text or image on a website that is used to monitor traffic on a website. In order to do this, various data about you is stored using web beacons.

5. Cookies

Some cookies ensure that certain parts of the website work properly and that your user preferences remain known. By placing functional cookies, we make it easier for you to visit our website. This way, you do not need to repeatedly enter the same information when visiting our website and, for example, the items remain in your shopping cart until you have paid. We may place these cookies without your consent.

We use statistics cookies to optimize the website experience for our users. With these statistics cookies we get insights in the usage of our website. We ask your permission to place statistics cookies.

Marketing/Tracking cookies are cookies or any other form of local storage, used to create user profiles to display advertising or to track the user on this website or across several websites for similar marketing purposes.

6. Placed cookies

Here is an overview of the cookies that may be stored on your device when you visit our website:

Category of Cookie	Purpose	Examples
Session & Security (essential)	Authenticate users, protect user data and allow the website to deliver the services users expects, such as maintaining the content of their cart, or allowing file uploads. The website will not work properly if you reject or discard those cookies.	session_id (Odoo)
Preferences (essential)	Remember information about the preferred look or behavior of the website, such as your preferred language or region. Your experience may be degraded if you discard those cookies, but the website will still work.	frontend_lang (Odoo)
Interaction History (optional)	Used to collect information about your interactions with the website, the pages you've seen, and any specific marketing campaign that brought you to the website. We may not be able to provide the best service to you if you reject those cookies, but the website will work.	im_livechat_previous_operator (Odoo) utm_campaign (Odoo) utm_source (Odoo) utm_medium (Odoo)
Advertising & Marketing (optional)	Used to make advertising more engaging to users and more valuable to publishers and advertisers, such as providing more relevant ads when you visit other websites that display ads or to improve reporting on ad campaign performance. Note that some third-party services may install additional cookies on your browser in order to identify you. You may opt-out of a third-party's use of cookies by visiting the Network Advertising Initiative opt-out page. The website will still work if you reject or discard those cookies.	__gads (Google) __gac (Google)
Analytics (optional)	Understand how visitors engage with our website, via Google Analytics. Learn more about Analytics cookies and privacy information. The website will still work if you reject or discard those cookies.	_ga (Google) _gat (Google) _gid (Google) _gac_* (Google)

You can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies. Each browser is a little different, so look at your browser's help menu to learn the correct way to modify your cookies.

We do not currently support "Do Not Track" signals, as there is no industry standard for compliance.

7. Consent

When you visit our website for the first time, we will show you a pop-up with an explanation about cookies. As soon as you click on "I agree" or "Only essentials", you consent to us using the relevant categories of cookies and plug-ins as described in this Cookie Policy. You can disable the use of cookies all togather via your browser, but please note that our website may no longer work properly.

8. Enabling/disabling and deleting cookies

You can use your internet browser to automatically or manually delete cookies. You can also specify that certain cookies may not be placed. Another option is to change the settings of your internet browser so that you receive a message each time a cookie is placed. For more information about these options, please refer to the instructions in the Help section of your browser.

Please note that our website may not work properly if all cookies are disabled. If you do delete the cookies in your browser, they will be placed again after your consent when you visit our website again.

9. Your rights with respect to personal data

You have the following rights with respect to your personal data:

You have the right to know why your personal data is needed, what will happen to it, and how long it will be retained for.
Right of access: you have the right to access your personal data that is known to us.
Right to rectification: you have the right to supplement, correct, have deleted or blocked your personal data whenever you wish.
If you give us your consent to process your data, you have the right to revoke that consent and to have your personal data deleted.
Right to transfer your data: you have the right to request all your personal data from the controller and transfer it in its entirety to another controller.
Right to object: you may object to the processing of your data. We comply with this, unless there are justified grounds for processing.

To exercise these rights, please contact us. If you have a complaint about how we handle your data, we would like to hear from you, but you also have the right to submit a complaint to the supervisory authority (the Data Protection Authority).

This Cookie Policy was synchronized with cookiedatabase.org on 11th of July 2025.